MAY Management
MAY Management Services has partnered with Florida HOA and condo boards since 1988. What began as a hands-on firm in St. Augustine is now one of Florida’s most established community association managers, serving 200+ communities and 27,500+ homes in 10 markets.
We’re built on two principles: accurate, timely financial reporting and accountable service to boards and residents. With five offices across Northeast, Central, and Southwest Florida, our 125+ employees and 36 licensed CAMs bring deep local expertise to every community.
At MAY, you get big-firm resources with small-firm attention. Our 93% CAM retention keeps your progress on track. Our 15-person in-house accounting team delivers clear, on-time financials. And our four-tier support model ensures no manager works alone.
Boards choose MAY because we consistently show up with the right people, the right tools, and a commitment that lasts.
Services
Services & Information
Full-Service Community Association Management
Dedicated Community Association Manager (CAM) for your HOA, condo, or master association—overseeing daily operations, vendors, and meetings as your board’s main contact, supported by a Community Assistant, General Manager, and Regional Manager.
Financial Management & Accounting
In-house financial services: budgeting and variance analysis, billing and collections, AP/AR, monthly statements, reserve oversight, reconciliations, audit coordination, and tax support managed by a dedicated Client Accountant working with your CAM.
Board Portal & Technology Access
24/7 board and homeowner access via Vantaca, the leading community management platform. Boards view financials, work orders, ARC requests, documents, and compliance; homeowners manage assessments, submit requests, and receive updates through a dedicated portal.
Invoice Management & Financial Controls
Strongroom provides full visibility into all payables, requiring a board officer co-signature and creating a complete audit trail—eliminating surprise expenditures.
Governance & Compliance Support
Board meeting prep, agendas, and draft minutes within 7 days; statute monitoring with annual legal updates; new board orientation, Robert’s Rules guidance, financial workshops, and DBPR-approved certification seminars.
Covenant Enforcement & Violations
Consistent, documented inspections per your documents and Florida law, with all violations tracked in Vantaca for full audit visibility.
Architectural Review (ARC)
A dedicated ARC Coordinator manages applications, reviews, meetings, decisions, deposits, and builder compliance.
Maintenance & Vendor Management
Vendor credentialing (W-9s, insurance), competitive bidding, contract tracking, and work order management in Vantaca. Capital project RFPs, bid comparisons, and board reporting, plus in-house Maintenance Technicians for on-site support.
Transition & Onboarding
Board-guided transition covering data and document transfer, Vantaca setup, financial accounts, vendor review, and board training—operational within 60–90 days, with immediate interim support.
24/7 Emergency Response
Round-the-clock emergency answering service with direct escalation to MAY staff and community-specific response plans for fast, coordinated action.
"If your looking for a place that cares for the safety of their community, look no further May Management is it! I would highly recommend them. Their administration department is great. Working with Diana Gruber at Whisper Creek has been nothing less than amazing she is efficient and kind."
- Amanda Alfonzo
"Good to see successful businesses lasting throughout the years. Started with May Mgmt in the 90s and they have met expectations through the years from our condo complex to a gated home community and now here. Keep up the good work.Nice to get intelligent responses to problems."
- Linda Pellegrino
